DIRAUX - 1SR - Late Breaking Items

Director of Auxiliary
First Coast Guard District
Southern Region

Coast Guard - DIRAUX

Policies - 1SR

Late Breaking Items

Boat Show Schedule - 27 December 2004
District Conference - 23 December 2004

We are once again preparing for our District Conference on March 4-6, 2005 at the Mystic Marriott Hotel in Mystic, CT. The agenda is looking good and we anticipate another great conference!
Holiday Message from DIRAUX - 18 December 2004
Directors Cup - 12 December 2004
RCO Frank Ferraiuolo and DCP Bob Borneman received the Directors Cup at the recently held Elected Officers Leadership Training Conference held in Mystic, CT. The "Cup", which remains on display in the Director's Office, is presented in recognition of exemplary leadership contributions of individual Auxiliarists to the Auxiliary and to their community. Photo #1 is Frank receiving the Cup from DIRAUX. Photo #2 is Bob receiving the Cup from DIRAUX. Also pictured at right is DDO Dante Laurino, the first Auxiliarist to recieve the Cup in 2003.
Monthly Reports (Enrollments, et. al.) - 1 December 2004
9-11 Ribbons - 1 December 2004
9-11 Graphic
First CG District, SR Aviation And Flight Examination Boards - 1 December 2004
Missing Paperwork - December 2004
AUXDATA Training -1 December 2004
SPECIAL TO ALL AUX BOAT CREWS AND COXSWAINS - 30 November 2004
December 2004 Leadership Conference Agenda - 29 November 2004
Disenrollment Procedure - 26 November 2004
1. Effective immediately, the Disenrollment and Exit interview are no longer required for Disenrollment. The Flotilla Commander, FSO-PS will follow the Auxman procedures which require the FC and PS officer to call, and confirm a members request for Disenrollment.

2. Copies of the letter and mail (return or certified) documentation must accompany the FC request with the proper national Disenrollment form.

3. All Personnel related paperwork is to be sent to Karen Wagner's attention at the Directors Office. The DSO-PS will then review with Karen and it will BE LOGGED and processed. As in the past any paperwork not completed correctly will be returned to the members flotilla commander.

4. All documents will be sent regular US MAIL with the EXCEPTION of the members Background Security Forms which can be sent certified, in a double envelope .

5. UNDER NO CIRCUMSTANCES ARE YOU ALLOWED TO DROP OFF PAPERWORK AT THE DIRECTORS OFFICE.

6. These new procedure should expedite the process and help our membership.
REVISED BASIC GUIDANCE AND CLARIFICATION - 26 November 04

1. The long awaited clarification on what "AP" members can do is out!!! - It provides lots of things that we can use to keep newly recruited members involved and excited about being in the Auxiliary!!!

2. Flotilla Commanders should read this closely and utilize it to the fullest.

3. Previously completed tasks that fit into this guidance will receive credit in AUXDATA, assuming that proper documentation was provided to Bill Tooker. JMF

4. Ref: http://www.cgaux.info/g_ocx/administration/security/newmbr.html
Leadership Training Web Site and Conference Reading Assignment

I have added a Leadership page to my web site. Suggested books and articles as well as other postings will be added in the future. If you run across a particularly good book or article that should be shared, please let me know about it. All members of First Southern who want to improve their leadership skills are encouraged to review this page on a regular basis.
http://diraux.cgaux1sr.org/leadership

For those who are attending the Leadership Training Conference there is a reading assignment and homework based on the reading: Attributes of Leadership

A. Attendees should list an example of each topic area in the article that they have experienced or plan to experience in their leadership roles in the coming year. Think about how you want to elevate your leadership skills and how you can include your fellow members in your improvement effort. Think also of how you can use these skills to improve the performance of your group, whether it is an Area, Division or Flotilla. Remember, we can ALL get better, but it takes some effort. Good Leadership can be learned!!!

In an effort to improve the content of the courses and determine how much improvement we achieve thru the course material, a pre-test and a post-test will be included in the courses given at the leadership conference.
Seeking Volunteers for 2004 NY Boat Show - 15 November 2004
BZ for Vet's Day Support - 12 November 2004
I would like to extend special thanks to all of those D1SR AUX who participated in the Veteran's Day celebration in NYC. Several folks went above and beyond in helping the events go off very well. I'd specifically like to recognize Bob and Connie Benwitt for the outstanding work they did coordinating VIP's on the dais with the United Veteran's Council and the AUX Marshalls.
To the Marshalls who provided support lining up the parade and making sure things went well with the order of march - thanks for doing this sometimes thankless and non-traditional AUX task - the parade was better due to your efforts!

To Gail Venezio and Terry Tremblay for organizing the Division 15 Color Guard - Superb Job - you looked sharp!

Lastly, to all those who also marched in the parade - thanks for your GREAT job representing the Coast Guard and the Auxiliary - you looked good and made us all proud on this Day of Remembrance.
Auxair Training Program16974.2 - 10 November 2004
Security Clearance Requests UPDATE - 04 November 2004
SECEN Status - 02 November 2004

1.     Following is the current list of Auxiliarists who have been given either Direct Operational or Operational Support approval by the USCG Security Center. If you requested Direct Operational but have been given Operational Support status, this may change after you have been called upon to submit a completed SF86 package. The Security Center only accepts 33 per month from D1SR and our submissions are based upon recorded operational hours. If your name is not yet on the list for DO, don't worry, this is a THREE YEAR PROGRAM.

2.     No Auxiliarist will be refused orders during this time.

3.     Keep the faith and keep doing GREAT stuff out there and lastly - BE SAFE!!!
USCG TO AIR ON HISTORY CHANNEL - 02 Novemeber 2004

1. A HISTORY OF THE U.S. COAST, produced by Lou Reda Productions, is slated to air at 9 pm., Nov. 11, 2004, on THE HISTORY CHANNEL. Produced with the full cooperation of the Coast Guard, A HISTORY OF THE U.S. COAST GUARD is a two-hour TV special featuring the service's exploits from its inception to the present day.

2. It highlights the service's heroes, pivotal moments, battles and heroics in maritime disasters. The United States Coast Guard as a service stands almost unsung. Its singular reputation as the worldwide emblem of rescue at sea has overshadowed the unbelievable scope of its worldwide feats as America's fifth armed force.

3. From the first it was the fate of the service to be handed a relentlessly growing list of duties protecting lives and security along 160,000 miles of ocean, bay, lake and river coastline. Its victories against sea were won with huge expenditure of life and courage. How the Coast Guard sailed fearlessly into an unending succession of dangerous new roles serving America covers two colorful centuries.

4. The world that the Coast Guard confronts after 9/11 has brought it straight back to its earliest roots of protecting America's shores. As with every crisis, every new and unexpected tough duty, the service has settled into its role with total determination and is always mindful of its special traditions.

5. The special will sweep through all the history of a tiny stepchild service, battling for its very existence, enduring by becoming indispensable and irreplaceable. Through all its incarnations the Coast Guard story is one of men and women expending their lives and courage performing incredible feats at sea year in and year out.

6. HISTORY CHANNEL Vice President Charlie Maday says, "It's incredible that a service that has spent two-hundred years protecting America from U-boats, bootleggers, smugglers, drug runners and terrorists has never had a proper salute - until now. It's here at last in A HISTORY OF THE U.S. COAST GUARD, and a thrilling story it is."

7. The purpose of this list is to keep Auxiliarists in the First Southern abreast of current developments, policies, manuals, etc.
Appointment of the Chief Qualification Examiner and Chief Flight Examiner - 2 November 2004

1. It is my privilege and pleasure to announce that I have appointed Paulette Nedrow to the position of Chief Qualification Examiner (CQEC). She is superbly qualified for this job and her vast operational experience in the Auxiliary boat crew program will help the First Southern continue our progress to better, safer and more professional boat crew operations.

2. Also, I am very pleased to have Steve Trupkin aboard as the Chief Flight Examiner (CFE). As many of you know, Steve's profession is flight examinations for the FAA and I could not be more thrilled to have his experience and professional outlook on such a critical issue as flight safety and training. Our Aviation program is a model for the Auxiliary - Steve is one of the reasons for this renown.

3. The specific job responsibilities for the QCEC and CFE are spelled out in D1SRINST 16792.1, which is posted on my web page. The CQEC and CFE are my direct representatives for all training and qualification issues, via the DQO, in their respective areas of responsibility (boat crew and aviation) , especially as they apply to safety and professionalism.

4. Please join me in welcoming Paulette and Steve aboard!
Monthly Reports (Enrollments, et. al.) - 1November 2004

Appointment of the District Qualification Officer - 25 October 2004

1. It is my privilege and pleasure to announce that I have appointed PVCO Bill Tooker to the position of District Qualification Officer (DQO). He is superbly qualified for this job and his vast operational experience in the Auxiliary will help the First Southern continue our progress to better, safer and more professional operations. I am excited to have Bill on board to build upon the great work of Tom Venezio who is now the VCO.

2. The specific job responsibilities for the DQO are spelled out in D1SRINST 16792.1, which is posted on my web page (http://diraux.cgaux1sr.org/boatforce/DQO-INST.pdf). The DQO is my direct representative for all training and qualification issues, especially as they apply to safety and professionalism.

3. A number of other Auxiliary positions report to him including the Chief Qualification Examiner (CQEC) and the Chief Flight Examiner (CFE). These 2 critical positions and the Qualification/Currency Maintenance Coordinator (QCMC) position will be announced in the near future.

4. Please join me in welcoming Bill into this very important position.
Proper Paperwork Etiquette - 22 October 2004

1. All hands - recently several members have indicated to me, via proper chain of leadership of course, that paperwork is being held for too long, sent back for minor corrections or both. This is UNACCEPTABLE!!! In advance of the results of Task Force Venezio, which will be published soon (and incidentally provided hard copy to all leadership at the Leadership conference in December), please take these guidlines into consideration....
2. As the paperwork works it's way up the chain, each party in the chain is responsible for double checking and correcting the information provided by the initiator. In the ideal world, the initiator sends in correct info from the get-go, but we're human, and our world if far from perfect.

A. The first person in the chain should double check the basic information from your Rosters. As well as the to make sure all the "I's" are dotted and "t's" crossed. If you have a question, contact the individual submitter, don't just send back paperwork.

B. Paperwork returned, especially paperwork that has sat around and not been acted upon, frustrates those below in the chain, and the initiator. We loose too many good people from frustration.

C. The subsequent person should also make sure the paperwork is correct, and again, if there are minor errors, a phone call goes along way in both correcting information and keeping morale up in our organization.

3. Should major errors or omissions be found, that require a complete re-make of the paperwork, then a phone call/communication to the initiator is due, followed by the sending back of the paperwork with explanations/education/training on how to do it correctly.

4. Please use good judgement and common sense when reviewing and forwarding paperwork. The volunteers who give of their time and effort should be held accountable for getting things done properly, but all of us, especially elected and staff leaders have a responsibility to our members to facilitate (from Webster's - "To make easier") the flow and process of the paper we need to process. Please operate within that frame of reference.
DISTRICT QUALIFICATION OFFICER (DQO) - 20 August 2004
ODU Update - 20 October 2004
1. For all - the following announcement was issued by the Chief Director of Auxiliary regarding ODU wear by Auxiliarists - please expect appropriate adjustment to be reflected in Change 1 to the Auxiliary Manual next year
2. In April 2004, the Chief Director of Auxiliary issued notice that Operational Dress Uniforms (ODUs) were not authorized to be worn by Coast Guard Auxiliarists until the Coast Guard's Office of Military Personnel/Policy and Standards Division's ODU roll-out plan was completed. This plan called for phased ordering of ODUs from the Coast Guard Uniform Distribution Center (UDC) by active duty and Reserve personnel through 2004. It was anticipated that Auxiliarists would be able to start submitting ODU orders to UDC (or purchase ODU items at Coast Guard exchanges) by January
2005.

3. Recent developments indicate that UDC will not be able to process/fill ODU orders from Auxiliarists until at least April 2005.

4. Alternative ODU sources may therefore be utilized by Auxiliarists who desire to obtain ODUs. The wear of ODUs by Auxiliarists is in effect and authorized in accordance with the Auxiliary Manual. Auxiliarists may find more information about ODUs through their Personnel Services network.

5. Please bear in mind that although use of alternative uniform sources instead of Coast Guard stock points is authorized in the Auxiliary Manual, Auxiliarists must still beware that such uniform products may not meet all CG uniform specifications and standards. Auxiliarists are therefore strongly encouraged to wait until ODU orders can be accommodated by UDC and Coast Guard exchanges later next spring. Additionally, Coast Guard working blue uniform items will remain authorized for Auxiliarists, and they will soon be available through UDC at substantially lower prices to help reduce stock levels as they are phased out for active duty and
Reserve personnel.

6. Bottom Line - you may buy ODU from any source except CG Stockpoints (including Exchanges) with the caveat stated above in para 5.
PS Paperwork - 20 October 2004
1. As most everyone is aware, we presently have a task force reviewing Auxiliary paperwork and processing.
2. A number of potential changes are presently under consideration. It is important however to understand that the new procedures will not be distributed until the Leadership Workshop in December.

3. Full implementation will take place on 01 January 2005. Until that time all current paperwork, processes and policies will remain in effect.
Security Clearance Requests UPDATE - 7 October 2004
Monthly Reports (Enrollments, et. al.) - 1 October 2004

2004 Leadership Workshop - 28 September 2004
Update from the Director - Sept 04 - 27 September 2004
PROTECTION OF SENSITIVE INFORMATION (OPSEC-OPERATIONS SECURITY) - 22 September 2004
ACTNY RNC Operational Excellence - 6 September 2004
Monthly Reports (Enrollments, et. al.) -6 September 2004
Aviation Mission Assignment Process - 6 September 2004

Boat Crew Fitness Instruction 16798.3 - 28 August 2004
The current Boat Crew Fitness Instruction 16798.3 dated March 22 2004 is hereby cancelled and replaced by D1SRINST16798.4 dated 27AUG2004.

The only change made was a clarification in the process, specifically, those members whose fitness to perform boat crew duties is in question and are being recommended for review WILL be notified in writing.

This process was designed to be open, honest and fair to all of our members whilst ensuring that the safest crews are put out on the water. It has come to my attention, however, that this process could possibly used to further an agenda other than boat crew performance and safety.

Any attempt to do so will NOT be tolerated.

Elected leadership and QE's have a responsibility to all of our members - to provide a level playing field of opportunity, to provide the best possible quality of training and to ensure that our crews are ready and able to support Team Coast Guard.
Solicitation for Safety Observers 27 August 2004
1. ACTNY has identified a short notice need to position safety observers at Station Kings Point commencing 0800 Saturday morning (28 August) through 0800 Friday morning - (3 Sept) on a 7 X 24 basis. The observers would be positioned shore side and would be observing small boat mooring/unmooring, refueling and other boat evolutions and intervening as necessary to prevent accidents. The operations will be dynamic - boats will be coming & going 7 X 24.

2. The ideal individual would have knowledge of small boat operations and be able to identify safe vs unsafe practices and be confident ans professional enough to point out discrepancies to avoid potential accidents.

3. As many of these time slots as the AUX can fill will be GREATLY appreciated. Local travel funding will be provided as necessary.

4. If you can do this, please contact Steve Kisver 718-948-5691 or sikisver@si.rr.com

5. Semper Paratus and thanks for your great support!!!
Message from CO, ACTNY; pre-RNC ops 27 August 2004
1. D1SR AUX - this is a messge from Captain Wiltshire, CO, ACTNY. As you may be aware the AUX have a large number of patrols sked ISO this event and many more backfilling thru out GRUMOR and GRULIS. In addition we are providing PA, admin and driver support as well as chow support in several locations. Keep up the GREAT work and remember - SAFETY, VIGILANCE, FLEXIBILITY!!!

2. SUBJ: VIGILANCE AND INCREASED RISK DURING REPUBLICAN NATIONAL CONVENTION (RNC)

1. ALCON - I APPLAUD AND IMMENSELY APPRECIATE EVERYONE'S EXTENDED EFFORTS OVER THE LAST THREE WEEKS TO RAMP UP OUR SUPPORT, INCIDENT COMMAND STAFFING, AND OPERATIONAL FORCES FOR OUR OPERATION VIGILANT GUARD FOCUSED MARITIME SECURITY (MARSEC II) OPS. WE ARE NOW POISED FOR A CRITICAL PERIOD OF INCREASED RISK THAT WILL BE IMBEDDED WITHIN OUR EXTENDED FOCUSED MARSEC II OPS.

2. FROM 27 AUGUST TO 04 SEPTEMBER OUR CORE PURPOSE OF BEING SEMPER PARATUS, AND THE READINESS AND WELL-BEING OF OUR OPERATION VIGILANT GUARD FORCES, IS JOB NUMBER ONE: TO MANAGE THE AGGREGATE RISKS GENERATED BY THE RNC NATIONAL SPECIAL SECURITY EVENT (NSSE), ALONG WITH THE CHALLENGES THAT THE PORT OF NEW YORK/NEW JERSEY PRESENTS TO US EVERY DAY, ESPECIALLY DURING OUR PEAK SUMMER OPTEMPO. OUR KEYS TO SUCCESS WILL BE OUR ADHERENCE TO OUR SERVICE CULTURE, OUR TEAM COAST GUARD MINDSET, AND OUR TIME-TESTED PRINCIPLES OF COAST GUARD OPERATIONS: CLEAR OBJECTIVES, EFFECTIVE PRESENCE, UNITY OF EFFORT (INTERNAL AND EXTERNAL), ON-SCENE TRAINED INITIATIVE, FLEXIBILITY, MANAGED RISK, AND RESTRAINT.

3. WE HAVE MARSHALED ASSETS AND PERSONNEL FROM THROUGHOUT D1 AND LANTAREA TO EXECUTE OUR OPTASKS AND TO MEET SURGE DEMANDS, WHILE SUSTAINING PEAK READINESS. THROUGH RISK COMMUNICATION WITH PERSONNEL AT ALL LEVELS, INTERNAL AND EXTERNAL, WE WILL BE READY FOR SOUND RESOURCE USE AND EFFECTIVE RESPONSE DECISION MAKING TO MANAGE THESE RISKS. I AM CONFIDENT OUR FIELD COMMANDERS HAVE CLEARLY COMMUNICATED EVERYONE'S ROLE IN MEETING THIS CHALLENGE AND MAINTAINING OUR OPERATION VIGILANT GUARD RESPONSE POSTURE. AS IMPORTANT, WE MUST BE AS VIGILANT IN WATCHING EACH OTHER'S BACK, AND ALWAYS EMPHASIZE TO EACH OTHER THAT A SUCCESSFUL MISSION IS ONE THAT IS DONE SAFELY.

4. WHILE WE STAND THE WATCH AS THE NATION AND THE WORLD FOCUSES ON THE EVENTS SURROUNDING THE RNC AND THE PORT OF NEW YORK/NEW JERSEY (ONCE AGAIN), I TAKE GREAT COMFORT KNOWING THAT EVERY MEMBER OF TEAM COAST GUARD WILL DO THEIR PART, AND REPRESENT ONLY THE BEST OF SERVICE ATTRIBUTES THAT OUR CITIZENS EXPECT. TO THE FRONT-LINE FORCES, TO OUR MULTI-AGENCY, LOCAL, STATE, FEDERAL PARTNERS, TO THE BACKGROUND SUPPORT COMMUNITY SUSTAINING OUR OPERATIONS, AND TO THE EXTENDED STATION BACKFILL WATCHSTANDERS, CREWS, RESERVE, CIVILIAN, AND AUXILIARY, I SEND MY DEEPEST APPRECIATION FOR YOUR COMMITMENT TO DUTY. BE SAFE, BE VIGILANT, BE FLEXIBLE, AND BE SEMPER PARATUS.

5. CAPT G. A. WILTSHIRE, COMMANDER, ACTIVITIES NEW YORK SENDS.
BT
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TCT Reminder/Update 31 March 2004- Amended 13 August 2004
TCT Requirement - 002/03 July 14, 2003 -Amended 13 Aug 2004
Monthly Reports (Enrollments, et. al.) -11 August 2004
Security Clearance Requests UPDATE - 11 August 2004
A New Auxiliarist To Be... - 6 August 2004

1. It our pleasure to announce that the AUX Affairs Assistant in D1SR, Karen Wagner, this morning delivered a healthy baby girl, Bridgette (spelling is not right because Karen wanted it to be difficult and I do not know the correct spelling).

2. Baby came in at 8lbs 15oz, 19.5 inches at 0833, 06AUG04.

3. Mom and Bridgette are both doing great!!!!
Security Paperwork - 5 August 2004
In the process of reviewing Security paperwork (fingerprint cards, SF-86 and the like) we have found some common errors that I would like you all to be aware of and work on rectifying in the future. Please make every effort to complete the paperwork in a timely and legible fashion. Note the common error included - please help your shipmates with thes if they require and ask for assistance. JMF
Congratulations and well done Corrected- 30 July 2004
1. I would like to congratulate the members of Flotilla 14-06 who coordinated and organised the cooperative efforts of Flotillas 14-06, 14-01 and 14-03 in a joint effort to deliver BSC and ABC classes in cooperation with Wagner College.
2. My previous posting was incorrect - I failed to mention that the 14-06 members got the ball rolling on this effort and were instrumental in its success - for that I apologize. Congrats also to the Dean of External Studies, AUX Maureen Connolly (13-06) who worked this effort from the Wagner College end, further example of cooperation across Flotilla and Division lines.

3. Also - a special mention to Flotillas 1-7 and 22-6 who held a joint fellowship event at the LI Maritime Museum. Thanks for inviting me to participate!!

4. Another example of superb coordination and extra effort is the support provided to Division 5 Boat Crew training for the past 2 years by facility owners, crew, coxswains and instructors from outside the Division. Their participation and hard work led to a very successful training program.

5. These are CLEAR examples of cooperative partnership and breaking down of the artificial barriers that exist in many places in our organization.

6. I encourage all of the leaders in D1SR to find ways to be more cooperative in this manner. BZ to all hands involved!!! JMF
Leadership and Management School - 26 July 2004
Members should submit requests thru their FC to the OTO
EAGLE 2004 Cruise - 26 July 2004

"Qualified Members are encouraged to apply, if interested, though their chain of leadership to EAGLE AUX Liaison, George White (860-442-2298) with a follow-up email to georgewhite@nyc.rr.com . Specific skills, quals and availability must be stated." JMF
Monthly Report - 9 July 2004
Request for Bugler - 6 July 2004
There has been a request for a Bugler. The Details are as follows:
A. 1000 on Monday 12 July up at Trinity Church. 200th
Anniversary of Alexander Hamilton's death.
B. Uniform is Trops w/combination cap.
C. My understanding is that they are just looking for taps.

D. The POC is LCDR Paul Gerecke at (212)668-7852 .
Outstanding Performance - 6 July 2004
01JUL04 Security Update - 01 July 2004
Fleetweek thank you - 01 July 2004
1. Referenced below is a note from CO, CGC RELIANCE to RCO Gail Venezio indicating great pleasure at working with all AUX who helped during Fleet Week. I'd like to add my personal thanks to all those who devoted significant time to supporting this endeavour, BZ!!!! JMF
Page 1 - Page 2
2. FLEET WEEK.
This was a Coast Guard good deal all around. It was great for the crew, who had an opportunity to showcase the ship while hosting approximately 3,000 visitors. It was also good to have a Coast Guard Cutter moored up at the intrepid pier along with all the navy gray hulls. We couldn't have conducted the tours without the dedicated support of the dozens of Auxiliarists from the NY area who gave their time and talents to host our visitors, rain or shine. Many thanks to our auxiliary team mates.

DIRAUX UPDATE - 30 June 2004
Security Clearance Requests UPDATE - 30 June 2004
Security Awareness
1. The link below highlights a potential method used by terrorists that each of our members, especially boat crews should be aware of. This calls for no special action on our part other than heightened vigilance.

http://www.cnn.com/2004/US/06/27/fbi.marina/index.html
Task Force Venezio - 28 June 2004
1. This is the formal kick-off to Task Force Venezio. I have asked Tom to review the record keeping and paperwork process that is used in D1SR for things like qualifications, facility approval, etc, with an open mind and a clean slate. The terms of reference I approved are as follows: Task Force Venezio

2. Remember - no idea is a silly one. We encourage out of the box thinking here as our goal is simple - make the system better, easier and more member friendly. To give you an idea of the importance of reporting quality information and why the Commodore and I think it is imperative that we do this better, read the following story - it rings very true.
Are You Worth It?
Travel Claim Form - 28 June 2004
1. In an effort to improve travel claim error rates, the discussion below is about a form that is on the National Forms site. The link to it will be placed on the D1SR and D1DIRAUX sites for your use. I STRONGLY recommend that you use this form from now on to preclude errors in preparing the 1351-2. By using the new "enhanced" DD-1351-2 form and carefully following instructions you will help speed the process and reduce our current, unacceptable preparation error rate. Below also are sites to use if you have questions about how to fill things out and about the status of your claim that has been submitted.
2. On the Road Again? If you travel under Coast Guard orders (perhaps for a District Conference, or a training mission like "C" Schools), you already know that reimbursement for your expenses is a very important part of any trip. Joint efforts by PSC (Personnel Service Center Topeka, KS) and the Auxiliary are currently underway to improve the process with innovative methods including a brand new self checking form which is designed to reduce errors, and speed processing. The "enhanced" DD-1351-2 created by Bud Nusly DVC-IF, is now available for download on the National Auxiliary Forms Library: http://www.uscgaux.org/~forms/forms.html

2. PSC staff reviews all DD-1351-2 TRAVEL forms that are submitted (often via your DIRAUX) with your receipts for reimbursement. Helpful resources are available at the PSC website to assist members should questions arise: http://www.uscg.mil/hq/psc/tvl.htm#auxinfo

A. They also have a Customer Care phone number (866)772-8724 M-F 0730-1600 (Central Time)

3. Once PSC approves your request for reimbursement of Travel related expenses, your claim is then forwarded to FINCEN (CG Finance Center) where the payment is actually made. Generally, this is done via EFT (Electronic Funds Transfer) directly to your bank account. FINCEN also has a portion of their website dedicated to Auxiliary members: http://www.fincen.uscg.mil/aux_info.htm You'll find POMS related information there as well. The FINCEN Information Line is available at (800) 564-5504

4. Your payment EFT deposit status is available online at the FINCEN website (please review their webpage for details and instructions).
Republican National Convention - 28 June 2004
1. A notice has been published by DSO-OP Frank Ferraiuolo, and attached herein, regarding anticipated operations and support needs identified by ACTNY for the Republican National Convention. Please note actual operations commence 28JUL and end 03 SEP. Pleas also note that he needs repsonses NLT 13AUG04! I expect also that outlying units in GRU LIS and GRU MOR may ask for SAR backfill during this time if their assets are diverted to ACTNY. All DCP and SO-OP should be involved with the appropriate CG unit commanders for planning purposes and should keep DSO-OP advised.

2. All AUX are encouraged to contact Frank w/ ops questions and the appropriate RCO with support/admin questions.

3. Offers of use for facilities and crews are to be sent via the chain of leadership to DSO-OP.

4. This is an outstanding opportunity to demonstrate the value of the AUX in an event of National Significance.

6. IS officers should contact Bill Tooker via the chain relative to questions about reporting of hours in ALL categories for this event.
Pospective Member Process - 25 June 2004
Boat Crew Advisory Board Recommendation - 25 June 2004
Sixty-Fifth Anniversary of The United States Coast Guard Auxiliary - 24 June 04

June 23, 2004 marks the Sixty-Fifth Anniversary of the Coast Guard Auxiliary. I would like to thank and congratulate America's Premier Volunteer Lifesavers for their unwavering around-the-clock support of Coast Guard missions.
JOE DIRENZO WISHES THE COAST GUARD AUXILIARY HAPPY 65TH BIRTHDAY - 24 June 04

1. As appeared in the The Suffolk News-Herald on Sunday, June 20,
2004
QUOTE

Happy 65th birthday, Coast Guard Auxillary!

By Joe DiRenzo III
Special to the News-Herald

They are volunteers, whose devotion to America's boating public is extraordinary!

They range in age, economic backgrounds, prior military service, locations in the country, and their interest. Some like to teach, some like to work search and rescue, while still others are very happy conducting a radio watch. In the post 9-11 environment they have filled gaps and taken on new responsibilities in unprecedented numbers - earning the admiration of a grateful nation.

Who are they?

They're the most unique of volunteer organizations: the men and women of the Coast Guard Auxiliary, who celebrate their 65th birthday this week! They are a group so dedicated that every American owes them a debt of gratitude, especially those with recreational boats.

What is the Coast Guard Auxiliary? Established by Congress in 1939 the Coast Guard Auxiliary currently has over 35,000 volunteers across the continental United States and in locations such as the Virgin Islands, Guam and Puerto Rico. They are involved in a wide range of critical functions, from conducting vessel safety checks, educating boaters, and conducting non-law enforcement patrols to search and rescue. They willingly give their time, on weekends and at night, whenever there is a need.

Their "can do" attitude is simply extraordinary. The amount of effort that these volunteers provide are impressive.

According to a Coast Guard message called an "ALCOAST", (in this case ALCOAST 550/03) the Coast Guard Auxiliary (as of December 18th, 2003): saved 332 lives, assisted 9,548 others, and conducted 102,620 vessel safety checks and 1236 commercial fishing vessel safety exams.

Auxiliarists spent over 11,000 hours in the air (yes they use their own aircraft on missions), 170,000 hours on surface patrols (in their own boats), and over 58,000 hours in the classroom conducting public education. Auxiliary members who own Personal Watercraft (PWC)s even patrol in that type of vessel.

During the years that I spent in the Coast Guard, before retirement, I had the opportunity to work very closely with the Auxiliary on three occasions that validated their extraordinary effort.

In 1992 I was onboard USCGC GALLATIN in the middle of New York Harbor for a tallship event. The Auxiliary was everywhere, contributing over 100 boats and crews to the events. They responded when vessels got in trouble or when someone onboard was injured.

Fast forward to 1994, as a Search and Rescue Controller in San Juan Puerto Rico it was the Auxiliary out of St Thomas that conducted a dramatic Search and Rescue case, saving a crew in distress.

In 2000, during OP SAIL MAINE the Auxiliary involvement made the event safe, secure and a model for future tall ship events.

What does all this add up? Why, to your United States Auxiliary are a national treasure - and everyone of us should wish them a very happy 65th birthday.

Until next week...Boat Safe and Boat Smart!

UNQUOTE
Request for Coxswains/Crew/Boats & Instructors - 24 June 04

1. The DIRAUX Office has developed a Small Boat Handling Course for Law Enforcement, at the request of the Port Authority of New York & New Jersey Police Department (PAPD).
2. The course syllabus can be found at http://diraux.cgaux1sr.org/small-boat/ .

3. We intend to begin the first course on Monday, 19 July and conclude Friday 30 July. Some sessions are during the day (0800-1600), evening (1300-2000) and other nights (1600-2400).

4. We require six (6) facilities for each On-The-Water training day, between 21' - 28' in length, preferably Center Console or Walk A rounds. Trailered boats in these classes are even better.

A. All Boats/Crews will be under re-imburseable orders.
B. Facilities can be offered from 1 to 8 days of training.
C. All Boats may be kept (securely) at John F Kennedy Airport.
D. This will minimize travel time, and increase safety for the Auxiliarists and their vessels.

5. We will need one Coxswain and one Crewmember for each boat, plus one extra Coxswain for duty on the PAPD vessel.

6. We will also require Instructors, with the following backgrounds, to assist in training the PAPD in sessions - PLEASE SEE Course details for approximate day/hours for each session:

A. Pool Session: 2 instructors required, medically trained a plus, (1) will be in the water.
B. Marlinespike: 1 instructor and three assistants.
C. TCT (Risk Management): 1 instructor
D. Trailering (this will occur on the second and subsequent"On-The-Water" days and will be handled by each Crew.
E. Towing: 1 instructor for classroom, all Coxswains will instruct "On-The-Water".
F. Helo Ops: 1 instructor for Helo Ops.
G. High Speed Maneuvering will be handled by a member of STANY.

7. Instructors can volunteer for one or more sessions.

8. Crews should be "up to the challenge" of teaching each session they are "On-The-Water".

9. All requests for assignment should be sent to the DIRAUX POC Wayne Spivak at wspivak@sbanetweb.com. The OTO, as well as the Chief QE will evaluate and assign Coxswain/Crew/Instructors. Drop Dead Date for replies are 18:00 on 3 July.

10. This program is the first of several, with a potential for a second session to be held in August, and a Cold Water Addendum seminar to be held in October.

11. I can not over-emphasize the import of proper appearance and professionalism for all those who volunteer and are selected to participate. The reputation of both the Auxiliary and the Coast Guard will be judged by our performance.
Enrollment Paper Process - 15 June 2004
From the DIRAUX:
"I have observed over the past few months that many reports of "paperwork being lost in the Director's office" have been made. I am here to tell you that this is absolutely incorrect. Whilst we are not perfect, if one were to believe the volume of things "lost" here was as high as claimed, there would be nothing but a dumpster out back for tossing paperwork generated by our members. As you can imagine that is a bit ludicrous!!!!
But...having said all that, the EXCOM and I have decided that we need to clarify the process and responsibilities, especially for new enrollments, disenrollements etc. I recently reviewed the paperwork being submitted to my office - as of 10 June we had a total of 49 packages submitted - only 9 were submitted correctly!!! Clearly we need to clarify the process AND get people to read, understand and follow same.

The process shown in the attachment WILL be adhered to - this is your Auxiliary and the process involved makes your Auxiliary stronger thru new members or saves you dues money by proper disenrollments. The bottom line is that I hold each Flotilla Commander responsible and accountable for getting these pacakges in on time and completed properly. There is a plethora of information and sources out there to help you get this done correctly - USE that info or ask the ADSO-PS for help!!!!! Failing all else, send an email (if you are FC or above) thru the problem resolution gateway to Karen Wagner and we'll get you the correct and timely answer!!"
Monthly Reports (Enrollments, et. al.) - 7 June 2004
Security Clearance Requests UPDATE - 2 June 2004
PATON Verify Forms - 1 June 2004

The attached forms shall be used when conducting PATON verifications. Please note the instructions on the form. Typically a check-off on the aid that has been verified completley correct is all that is required. However, depending upon the local ANT requirements, completion of the form stating "Aid Watching Properly" may be required.
Naval Vessel Protection Zone - 28 May 2004
1. Auxiliarist's are reminded to strictly adhere to the 500 yard, waterside zone around all naval vessels, both those underway and moored. Unless you are on orders and on patrol and the security forces are aware of your authorization, you could create problems by entering the zone. At 500 yards the security forces assume a heightened defensive posture and inside 100 yards they are authorized use of force.

2. Be smart and safe out there and have a good Memorial Day weekend.
Update from the Director - 14 May 2004
USCG Leadership and Management Course - 11 May 2004

All Auxiliarists are invited to apply to attend USCG Leadership and Management Course to be held at ACTNY 17-21MAY. Course day runs from 0800-1600 daily but will finish at 1200 on Friday the 21st. This is an outstanding course and if you can get away for the week, I highly recommend it. Seats are available on a first come first served basis. Orders will issued to those who are selected to attend. These orders will cover local travel (mileage to and from home) only.
If you are interested in attending, email YN1 Laura Ferrara directly at lferrara@batteryny.uscg.mil ASAP.
Fleet Week Update

1. All Hands - RCO Gail Venezio provides an update to Fleet Week below. If you are already signed up you need to read it because there are significant changes (hence the delay of assignments). If you have not signed up and want to - contact Gail ASAP.
In an event like this there are thousands of variables that could hit the fan and change the exisiting plan. We need to accept that with good grace and get on with it in a safe and professional manner - remember, part of being Semper Paratus is being Semper Gumby!!! Enjoy!!! JMF

2. Fleetweek Update:

A. Assignments will be mailed within the week. It will contain your assignment and also the expected protocol and uniform requirements. Thank you in advance for your willingness to share your time and talents.

B. If you see a problem with your assignment please contact me immediately.

C. I know I had promised the assignments would be mailed 1 May, but there have several changes to deal with. Thank you for your understanding and patience.

3. NEWS

A. I have just been notified that the CG Reliance 210 ft. will be at the Intrepid in Manhattan. The Katherine Walker will be will at Stapleton on Staten Island. Stapleton will have tours of the CG Cutter Katherine Walker and Navy Ships.

B. Based on this new information I need to have anyone who volunteered to do ship tours to please call or e-mail me with your preference to work either Manhattan or Stapleton. I will need to split the group in half-one way or another.

C. If you haven't signed up and wish to work, we can still use the help-just let me know ASAP.

4. Finally, Thank you for your understanding and flexibility as I work through the details. There have been many different changes to adjust to. I finalized the schedule last weekend and based on this new information, I will need to redo all of it.

5. I look forward to working with all of you.

6. Please remember: Correct and neat uniform is essential. We truly will regret having to turn away your kind offer to work due to improper uniform.
Sincerely,

Gail Venezio, RCO-ACTNY-N
gvenezio@nycap.rr.com
Monthly Reports (Enrollments, et. al.) - 4 May 2004
AUXMAN Update No. 3 - 4 May 04

1. As reported in update # 2 ,the AUXMAN completed concurrent clearance on schedule. It is about 610 double sided pages in a three ring loose leaf binder format. We started Sequential Clearance as scheduled on 22 Apr. We continue to feel extraordinarily fortunate to have our vendor, the EDO Corp (Ms. Elaine Fournier and Mr. Rich Ellenson) working hand and glove with us on this project. They are truly performing in an exemplary manner.

2. RADM Olson's brief: The Director of Coast Guard Operations Capability (G-OC), RADM Olson, was briefed as scheduled on Tuesday 27 Apr at 1000 in USCG HQ where we gained his support for the AUXMAN draft as well as rcvd a few questions from him to research. We then researched his questions and provided responses satisfying his questions of last week. Sequential Clearance required routing process so far looks like this:

Capt Hill, Chief Director: Signed on 4/30/04
G-CIM (CG Directives Office): Signed on 4/30/04
G-LGL (CG Office of General Law): Signed on 4/30/04
RADM Olson (G-OC): On desk ready to sign
RADM Belz (G-O): Goal is to get the AUXMAN to him on 5/7/04.
Anticipate G-O sig shortly thereafter.
Contract w/ vendor over on 27 May, therefore anticipate G-O sig prior to that.

3. Printing:

Printing will take about a month to complete. Process will commence when the AUXMAN is signed. We will have both CDs and printed copies produced. Total copies produced of paper and CDs will be 50 to 80 thousand. AUXMAN should be signed prior to 27 May.

4. Distribution:

Standard CG distribution will apply. AND ANSC will have about 20 thousand paper spares in addition to about 10-20 thousand CDs. AND Each Auxiliarist who has submitted a Personnel Security Questionnaire opting to accept the Personnel Security Investigation/vetting process will receive an Auxiliary Manual in the mail according to their address in AUXDATA. Accuracy of AUXDATA address and PSI info considered critical to ensure efficiency and cost effectiveness. All Auxiliarists, Auxiliary Leaders and DIRAUX Office Teams should ensure all mailing & PSI info is fully updated in AUXDATA. We all desire maximum cost effectiveness in this mailing. We all want to ensure that out-of-date addresses are nil.
ALCOAST 205/04 - DC3 NATHAN BRUCKENTHAL, USCG - 30 April 2004

1. On 25 April, DC3 Nathan Bruckenthal and two USN Sailors, PO1 Michael Pernaselli and PO2 Christopher Watts, were killed in the line of duty while conducting Maritime Intercept Operations in the North Arabian Gulf.
Security Clearance Requests UPDATE - 30 April 2004
Apple/Mac Poms Interface - 19 April 2004

A message received from the Chief Director's Office - FYI: Apple/Macintosh users may experience technical hurdles when attempting to use the Patrol Order Management System (POMS). We are unable to provide technical support for the Apple/Mac issues associated with the interface with POMS. POMS was designed to be compatible for the masses and compatible with the platforms supported by the CG. The FINCEN will continue to maintain the Mac Forum on the POMS web site allowing the POMS Mac users to share information. Mac owners have several options to exercise POMS including use of the Windows-based computers at the local library, CG unit or that of a friend/neighbor/crewman. We regret this inconvenience for Mac owners.
Personnel Security Investigation (PSI) Process - 15 April 2004
Volunteers Wanted - 15 April 2004
The AMVER office in the CG Battery Park Building is soliciting for Auxiliary assistance to do a large annual mailing. There is about 3-4 weeks worth of admin help required (depending upon how many volunteers we get) beginning in mid to late May and into June, exclusive of the week 7-11 June. Once AMVER gets the volunteers trained up on what they want, work time is flexible and could be after normal hours and any day of the week.
If you are interested, please contact your RCO via the Chain of Leadership.
Authorized Proctor List - 15 April 2004
On-Line Proctor Policy - 15 April 2004
Mentoring Handbook - 14 April 2004
Aviation Swim Instructions 16798.4 - 14 April 2004
Security Form Submission - 8 April 2004
Monthly Reports (Enrollments, et. al.) - 5 April 2004

TCT Reminder/Update - 31 March 2004
Fingerprinting Policy Clarification - 31 March 2004
On-line Proctor Update - 29 March 2004
DIRAUX Update: Good Order and Discipline- 29 March 2004
Personnel Security Investigation (PSI) Process - 28 March 2004
ALL previous versions of this process are obsolete and should be destroyed/disregarded.
Security Clearance Requests - 24 March 2004
Boat Crew Capability - 22 March 2004
Contacting DIRAUX - Reminder - 21 March 2004
Incident Command System (ICS-100) - 19 March 2004
Fingerprint Course - 19 March 2004
Personnel Security: Amendment Fingerprint Procedure - 19 March 2004
Monthly Report: Feb. - 9 March 04
Boat Force Insignia - 8 March 04

Facility Inspection Requirements - 17 February 04

Fingerprint Technicians - January 30, 2004
Press Release Template - January 29, 2004
DIRAUX Office Closed for Renovation - January 29, 2004
PowerPoint Presentation on Security Checks - January 26, 2004
BRAVO ZULU - COMLANTAREA - January 21, 2004
Monthly Reports (Enrollments, et. al.) - January 6, 2004
DHS Founders Certificates and Lapel Pin - January 05, 2004
TCT Reminder - January 05, 2004

UPDATE from the DIRECTOR - December 29, 2003
Message from CDR Felker - December 19, 2003
Coast Guard Auxiliary Personnel Security Announcement - ALCOAST 550/03 - December 18,2003
KUDOS from the Field - December 15, 2003
Volunteer Solicitation For CGC Eagle's Annual Training Cruise - December 12, 2003
Holiday Message from DIRAUX - December 12, 2003
Coast Guard recommends life-saving gifts for boat enthusiasts - December 12, 2003
On Scene - Journal of USCG Search & Rescue (Spring 2003) - December 8, 2003
Guidance for Mass Rescue Operations - January 2003 - December 8, 2003
"I'd like to add my sincere thanks to Captain Viekman's. The CGAUX did a superb job in Brooklyn as they supported the opening of the new recruiting station. Well Done to all hands who made the effort to help!" said CDR Felker - December 8, 2003
CDR Felker Personnel Security Memo - December 4, 2003
CAPT Hill Personnel Security Memo - December 3, 2003
Auxiliary Security Questionnaire - December 3, 200

Monthly Report - November 2003
ALCOAST 507/03 (DHS Pins) - November 25, 2003
AUXMIN Change - November 11, 2003
Vessel Inspection Requirements - November 3, 2003
Vessel Inspection - November 3, 2003
7030 Change - November 3, 2003

Monthly Report - October 2003
A Year to Remember (ALLCOGARD LANT) - October 29, 2003
Operational Commander's Intent - October 21, 2003
DIRAUX Update Oct 03 - October 25, 2003
9-11 Awards Update - October 22, 2003
BDU Update - October 4, 2003
Travel Orders - October 4, 2003
Monthly Reports (Enrollments, et. al.) - October 1, 2003

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